✨ Please note: To ensure a seamless POS setup, please follow this order:
(Start by adding) MENUS ➡️
(Then add) MENU CATEGORIES ➡️
(Then add) MODIFIERS ➡️
(Finally add) PRODUCTS ✅ (You are here!)
Before you can take orders or process payments with TABLE by YOCO, you need to add your products in the TABLE back office. Coffee can be a complex product with different sizes, milk options, and extras. Here’s how to set it up correctly so your team can start serving and selling without delay.
Simple vs Complex Products
A simple product is a basic menu item with no customisation options, e.g. a bottle of still water, tomato, chocolate, etc.
A complex product is a menu item with multiple options, add-ons, or variations, e.g. a burger where your customer can choose their bun, add cheese, or swap out chips for salad.
Log in to your TABLE back office at table.yoco.com.
Hover over the Products tab in the navigation bar at the top of your screen.
When the sub-categories appear, select the Products option.
Select the Create Product button.
When the Create Product screen opens up, complete the tasks below. Select the green Save button in the top right corner of the screen when you’re done.
Enter the Product Details
Add a product name, e.g. cappuccino, latte, espresso (compulsory).
Add a product description (optional).
Upload a product image by selecting the blue Upload button (optional).
Determine the Product Settings
Enter a base unit of measurement or UOM (this is compulsory) and make sure you choose the right one because you can’t change it later.
Choose an Inventory Type – click here to find out more about each option.
Toggle the switch to enable/disable VAT on the product.
⭐ Top Tip: Look out for these when adding product information…
• Keep product names clear
The name you give each product in your back office will display on your POS. So, keep it short and make it clear, e.g. Cheese Burger (Beef), Cheese Burger (Chicken), to help your staff distinguish easily between products. Adding an image can also make products easy to identify.
• Choose ‘each’ as the UOM for single items
You have several units of measurement to choose from: centimetres, metres, grams, kilograms, millilitres, litres, or each. All products being sold as a single item, e.g. a croissant, or a cold drink, choose ‘each’ as the UOM.
‼️ Important: Once you’ve entered a UOM, you can’t change it to a different UOM – you’ll need to delete the product and create a new product with the correct UOM.
Once you’ve tapped the Save button, two new sections will appear on your screen. The first displays three tabs: Details, Variant Settings and Site Settings. The second shows a series of tabs (or sub-tabs) that live under each of these primary tabs.
‼️ Important: You must select the Save button as you move been tabs and sub-tabs. If you don’t, the changes you make on each tab/sub-tab won’t be saved, and you’ll have to go back and make them again.
When the screen changes, you will be located in the Details tab and the Details & Settings sub-tab, which you've just completed.
💡 Good to know: If you scroll to the bottom of the Details & Settings sub-tab, you’ll see three new switches – Product Enabled, Promotion, Show on Royalty. The Product Enabled switch is automatically enabled. The Promotion and Show on Royalty switches are not currently available.
Select the Variant Types sub-tab in the Details tab, then select the + Add Variant Type button.
Select the + Add a Variant Type button and enter a name for your first variant, e.g. size.
Select the + Add an Option button to add the first variant option, e.g. small. Repeat this step as many times as you like to add additional variant options to your variant type.
When you’re finished adding your options, select the green Save button in the top right corner of the screen.
‼️ Please note: If you’ve already added a product and you decide to go back and add a variant to it, the process of adding the variant will automatically remove all settings from the product from that point onwards, namely:
Categories
Modifiers
Recipes
Linked Sites
Pricing
Prep Locations
Select the Categories sub-tab in the Details tab and add the product you’re creating to one or more categories on the Menu Categories dropdown list. When you’re finished, select the green Save button in the top right corner of the screen.
💡 Good to know: The product must be added to at least one category to appear on your point of sale.
Select the Variant Settings tab and then the Modifiers sub-tab – here you’ll see a list of the variants you’ve just created.
Select the + Add Modifier button to add one or more modifiers to each variant.
When the pop-up screen appears, select the modifier you want to add to each variant, then select the Confirm button.
💡 Haven’t added modifiers to TABLE yet? Click here to find out how.
Once you’ve finished adding your modifiers, select the green Save button in the top right corner of the screen.
Select the Variant Settings tab and then the Linked Sites sub-tab.
Select the + Add Sites dropdown menu, scroll down to the site you want to assign your first variant to, then select the blue + Add Sites button. Repeat this step for each variant.
Select the green Save button in the top right corner of the screen.
Select the Site Settings tab and then the Pricing sub-tab.
Add the Selling Price and the Cost Price of the product. TABLE will automatically calculate the GP% and the price excl. VAT (if you’ve chosen to enable VAT on the Create Product screen).
Select the green Save button in the top right corner of the screen to finish adding your product.
While you’re still in the Site Settings tab, select the General sub-tab.
Select the Preparation Location for the product from the dropdown menu.
Select the green Save button in the top right corner of the screen to finish adding your product.
Cappuccino (and the variants and modifiers you’ve added to it) will now be visible in your TABLE point of sale.
Not sure which inventory type is right? Check the table below.
Inventory Type | Description | Example |
Raw Material | A raw material is an item that’s used to produce another product that will eventually be sold. | Coffee beans are a raw material used to make cups of coffee (the finished good). |
Finished Good | A finished good is a product ready to be sold to a customer. It’s made from raw materials and is the final item that appears in your POS for sale. | A cappuccino or a croissant that you sell to a customer is a finished good. |
Non Stock Item | A non-stock item is a product or service that you sell but don’t keep physical inventory for. It might be something you order only when needed or a service that doesn’t require stock tracking. | A custom-made cake or delivery fee could be a non-stock item because it’s not kept in your inventory, but it still appears on a sales receipt. |
Consumable | A consumable is an item your business uses up in daily operations but isn’t sold directly to customers. These items support your business activities. | Receipt paper rolls, cleaning supplies, or coffee filters are consumables – they’re necessary for running the business but aren’t sold through the POS. |
Net Exclusive | A net exclusive price means the price shown excludes tax (like VAT). The tax is added separately at checkout to show the total payable amount. | If a sandwich is listed as R50 net exclusive, and VAT is 15%, the customer pays R57.50 (R50 + R7.50 VAT) at checkout. |
💬 Need more help?
WhatsApp our Support Team on 066 039 2596 – they’re ready to jump in and get you sorted!